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Add-Ons

If your organization is using our online registration system, you can create, edit, and deactivate Add-Ons for current and upcoming sessions in Registration Setup. We recommend reviewing the add-on resources below to learn more about this feature.

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Add-On Overview

Add-ons are additional items or services that can be added to a participant's registration. Examples of common add-ons include t-shirts, after-school care, bus transportation, and store credit. 

Note: Add-ons may be set to a value of $0.00. For example, if your organization would like to use the add-on feature to require participants to answer a question, you can set the value of the add-on to $0.00 so as to not charge the participant.

As of Summer 2024, General Ledger Codes are associated with Add-Ons and Coupons. Our application will automatically create Default General Ledger Codes for these items. Given you have the appropriate roles and permissions, you also have the option to edit those Default values or add unique General Ledger Codes for each add-on and coupon. To learn more, check out the General Ledger Codes article. 

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Add-On Options

When you create a new add-on, you will see several customizable options. We recommend reviewing the list of options below before creating a new add-on.

  • Required. A required add-on will automatically be added to a registration (e.g. administrative fee).
  • Payment Due With Deposit. You can require the payment for an add-on at the same time as the deposit. This means a participant cannot complete registration for a session until they have submitted payment.
  • Numeric. You can create a numeric add-on so participants can request more than one (e.g. extra t-shirts).
    Note    : If you select Numeric, Multiple Choice will not be available as an option.
  • Limit Capacity. You can limit the number of available add-ons (e.g. field trip with limited space).
  • Add-On Expires. You can expire an add-on after a certain date so that it no longer appears as an option during the registration process.
    Important: Add-ons will expire at 12 am on the expiration date.
  • Specify Group (Shared Add-On). You can share an add-on with the larger sessions that encompass the session in which you are creating the add-on. For instance, an add-on created for this session, Camp Yellow Birch > 2019 > Mariner Session 3, can be shared with all 2019 sessions or all Camp Yellow Birch sessions.
  • Multiple Choice. You can include multiple options in an add-on such as in the case of t-shirt sizes. You can also limit the capacity and expire this type of add-on.
    Important: Add-ons will expire at 12 am on the expiration date.

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Edit Add-Ons

You can create, edit, deactivate, and reactivate add-ons at any time.

To edit an add-on: 

  1. In the Menu, click Groups.
  2. In the submenu that appears, click Registration Setup.
  3. Click the name of the session that you want to edit.
  4. In the right column, click the Add-Ons tab.
  5. Do one of the following, depending on whether you want to create, edit, deactivate, or reactivate an add-on:
    • To create an add-on, click the NEW ADD-ON button, add the name and cost of the add-on, select the necessary options, and then click the SAVE button.
    • To edit an add-on, click the name of the add-on, make the necessary changes, and then click the SAVE button.
    • To deactivate or reactivate an add-on, click the name of the add-on, and then click the DEACTIVATE or REACTIVATE button. For Multiple Choice add-ons, you can also deactivate and reactivate individual multiple choice options within the add-on.
      Important: If you deactivate an add-on that is shared with other sessions, you deactivate the add-on for all sessions.

New_and_Edit_Add-On.png

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Copy Add-Ons

You can copy add-ons to multiple sessions at the same level. For instance, you can copy an add-on created in Mariner Session 3 to all Mariner sessions. 

Note: Shared add-ons are unable to be copied.

To copy add-on(s):

  1. Check the pricing and spelling of the add-on(s) to ensure everything is accurate before copying.
  2. Click the COPY ADD-ONS button.
  3. Check the box(es) to select the add-on(s) that you want to copy.
  4. Check the box(es) to select the specific session(s) that you want to receive the copied add-on(s).
  5. Click the COPY ADD-ONS button.

If you need to adjust the add-on(s) after copying them, you can adjust them individually through each session.

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